HVAC Service Software & Mobile App - Scheduling, Dispatching


Grow the easy way with the best HVAC software

From scheduling and dispatching, to estimates and payments, we make managing your HVAC service business easy.

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All you need to grow your HVAC business.

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HVAC Scheduling Software

HVAC field service management scheduling made easy

No more pens, paper, spreadsheets, and wall calendars. Schedule the easy way with a drag & drop calendar and real-time messaging to employees and customers. Plus, with our integrated reporting, you can make sure you’re getting more of the jobs you want.

Why Housecall Pro

Features built for HVAC businesses

All the best features you need to keep your business running smoothly


Schedule jobs, arrival windows, and integrate with Google Calendar


Techs get instant notifications for new and updated jobs


Create, send, and automatically convert estimates into a job


With click-to-pay options, easily send invoices or past-due reminders via email or text


Enjoy competitively low rates and collect payment on the spot

Review Management

Easily collect reviews on Google, Facebook, and your website


Win more jobs with simple estimates

HVAC jobs are complicated, but your estimating and invoicing software doesn’t have to be. Give customers a professional estimate, invoice, or record of completed work done right. Deliver on the spot and have confidence your invoices match your original estimates.

HVAC Payment Software

Accounting software to run your HVAC business seamlessly

Make payments simple for your customers. With options like ACH, credit card processing, and consumer financing customers can pay on time however they want to.

Why HVAC businesses love Housecall Pro

Melissa O owner of The Little Guy's Heating and Air Conditioning

“We've found HCP to be very user friendly, both the desktop and mobile version! There are numerous features available that meet our business needs.”

Melissa O.

Owner, The Little Guy's Heating and Air Conditioning Manteca, CA


I love it.


“While I was just “hanging out” this past Saturday #hcpassist was booking calls for me. As a one man show they’ve become a huge asset for me. Thanks to the entire crew for all the customer service!”

Curtis Ray Collins
After Hours Heating & Cooling

Learn from the pros

Resources for HVAC Pros that help you offer best in class services

HVAC Software FAQ

HVAC management software is also known as HVAC software or HVAC service software. Whatever you want to call it, it’s a specialized software solution designed to streamline and manage all the many aspects of HVAC businesses. It automates operations, improves efficiency, and enhances customer service.

HVAC software typically integrates different functions of an HVAC business into one central platform. It’s all there, including data related to customers, jobs, techs, inventory, and financials. Best of all, you can access and manage it all from one spot. The software often includes mobile apps that make life easier by enabling techs to access job details, update work orders, and capture customer signatures on-site.

Well, that depends on your specific needs and preferences. Do your research and always look out for features like scheduling and dispatching, customer management, invoicing and billing, work order management, employee tracking, and reporting.

Some HVAC business software can be difficult to figure out and operate. Many require training calls with tech support. Housecall Pro’s HVAC business software is super easy to learn and use. It’s all intuitive. We also offer implementation assistance and customer support to simplify the process and ensure a smooth transition. Need help with the tech? No problem. You can chat with us anytime using the blue chat bubble feature.

The cost of HVAC software all depends on a number of factors. This can include the software provider, the features, the size of your business, and the chosen pricing model. Why is Housecall Pro the smart choice for your HVAC software? We designed our features specifically to support your business type. We have the features that work for your business at a price that works for your business. Plus, we offer a 14-day free trial to test the waters.

If you want to talk it through, give us a call at (858) 842-5746 or use the chat button below and ask us how our software can help your HVAC business streamline and grow. A trial or demo can help you see if the software meets your specific needs and aligns with your business.

Housecall Pro HVAC service software is designed for HVAC companies of all sizes. It’s ideal for both residential and commercial HVAC contractors, maintenance and repair service providers, and even equipment manufacturers. Here are a few key benefits of Housecall Pro’s HVAC software:

  • Streamlined scheduling and dispatching: Housecall Pro HVAC software allows you to efficiently schedule and dispatch techs. It provides a centralized scheduling platform that saves a ton of time and effort. See availability and workload, assign jobs based on skills and location, and track progress in real-time. 
  • Efficient job management: No more paperwork headaches. Our software helps you manage your jobs effectively from start to finish. You can create and assign work orders, track job statuses, capture customer information, and maintain a comprehensive job history. Record job details like equipment installed, service performed, and customer preferences. It’s easier than ever to provide consistent and personalized service.
  • Enhanced communication and customer service: Housecall Pro HVAC software improves communication between your office staff, techs, and customers. Send automated appointment reminders, notifications, and updates to customers. This reduces no-shows and improves customer satisfaction. Techs can access job details, customer notes, and equipment history on their phones, so they can provide better service on-site.
  • Accurate and streamlined invoicing: Housecall Pro automates the invoicing and billing process, reducing manual errors and saving time. Generate professional invoices, email automatically, and track payments. It also integrates with accounting systems like QuickBooks, simplifying everything and cutting out the need for double data entry.
  • Efficient job costing: Housecall Pro HVAC software helps you easily create accurate estimates. Create professional proposals based on current part pricing and start maximizing your profits.
  • Analytics and reporting: Our software delivers valuable insights through analytics and reporting features. See key performance indicators like job completion rates, team productivity, revenue trends, and customer satisfaction metrics. Easily identify areas for improvement and make data-driven decisions. Work on your business while working in it.

The proof speaks for itself. Housecall Pro HVAC service software streamlines business operations, improves productivity, enhances customer service, and enables better decision-making. It helps you save time, reduce errors, and grow your HVAC company the smart way. 

HVAC software can significantly transform your business operations, leading to improved efficiency, reduced costs, and ultimately, a competitive edge in your market. This software for HVAC businesses offers a range of significant benefits including:

  1. Increased efficiency: HVAC software automates manual tasks, streamlines workflows, and improves overall operational efficiency.
  2. Enhanced customer service: The software offers better (and more frequent) communication, job scheduling, and tracking.
  3. Improved organization: Centralized data management and reporting help HVAC businesses stay organized and make informed decisions.
  4. Cost savings: Optimized scheduling, inventory management, and resource allocation leads to higher profits.
  5. Better data analysis: HVAC software provides insights through reports and analytics, helping businesses identify trends, assess performance, and make quality decisions.
  6. Better Work-Life Balance: By automating and streamlining various tasks, HVAC software can help you maintain a healthier work-life balance, reducing stress and improving your well-being.

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